>> > >'It ' s concerning one 30. And also I believe all commissioners that are going to exist are here currently. >> > > Great afternoon. like to call the April. 24 2023 Real estate Authority, routine conference to order members of the public May view and pay attention to the conference as kept in mind in the city'' s web site and is noted on the program. >> > > Issue, housekeeping, like to remind commissioners to keep their microphones muted unless they are talking. City of Santa Rosa is dedicated to creating a risk-free and comprehensive setting free from disruption. We will certainly not endure any kind of despiteful speech or actions are well recognize that everybody is person participating. Pleasantly or they will be removed if necessary. We'' re likewise instantly and the conference staff, please clarify just how public comments will be listened to at today'' s meeting. >> > At each agenda thing after the items presented to the chair will request for Housing Authority commissioner comments. After the commissioner remarks. The chair will open up the thing for public comment. The chair will certainly first ask for in-person public remarks and after that we'' ll demands public comments from those taking part by means of Zoom. For participants of the public.
Joining me via zoom, you'' ll be getting involved as a participant. Your microphone and camera will certainly be silenced. If you'' re calling in from a telephone and also select to speak throughout the general public remarks portion of today'' s agenda for personal privacy concerns, the host will be relabeling your viewable contact number to president as well as the last 4 digits of your contact number. For members of the public attending personally as well as would like to make a talk about hearing things when the chair asks for public remarks after an item has existed, please most likely to the closest public speaking podium as well as the top tier of chambers where the clerk will unmute your mic a microphone. And for Mitt your comment to be heard. Zoom host will be decreasing all hands till public comments by means of zoom are opened for the schedule thing once the chairs called freezing public comment, the zoom host will certainly hire each member of the public and the order that their hands are elevated in zoom and we'' ll remain to call upon those who wish to get involved till the list.And zoom is tired. If you contacting to listen to the conference, audibly, you can Call Celebrity 9 to increase your hand. Public comments will certainly be restricted to 3 mins per audio speaker per thing. Public comments are limited to one remark per audio speaker per product. Once all live public remarks have been listened to. The clerk will check out email public remarks. A schedule thing however also sent an e-mail your email public comment will not be listened to during the conference if you provide an online public remark. Additionally, there'' s one public remark period on today'' s agenda to speak on non agenda. Issues. Item 5. This is a time when any kind of individual may address the real estate authority on issues not listed on this schedule, yet which are within the topic jurisdiction of the Housing Authority. asked that the staff to do a roll telephone call for tense at request of cities. It team to assist with streaming the meeting and catching as they are speaking. >> > > commissioner has a concern or comment? Please ask the chair to be acknowledged. This will certainly enable time for the video camera to change to a brand-new speaker.Ask staff for
roll. Call now place. All right. We will certainly start with commissioner anything. Commissioner Smith. Will be missing. Commissioner Rob Hauser. Likewise missing. Commissioner recorder. Missing. Commissioner Downey year. Vice Chair La Pena Air. As well as as well as below they let the document mirror that. All commissioners exist with the exception of the commissioners. Smith. Raw Hauser and the quarter. Give thanks to Carry on to thing number 3, which is abstention. Are any type of commissioners, any kind of commissioners, if there are any declarations of abstention, many items today. Seeing none. We'' ll go on to product 4, which is a research session product. 4.1 is testimonial the 2023. 24 suggested housing Authority spending plan. In Cape Go locate will be giving discussion. >> > > Well, this quote, I will get a schedule to you right currently. Thank we did not. That'' s item number 5 item.Number 4 below. Excellent afternoon. >> > > and members of the housing authority. I'' m Megan Traveler, the executive director of the Real estate Authority. Cagle, Fine Administrative Solutions policeman and also I will certainly be offering the budget plan to this afternoon. Kate is bringing that presentation up so it can be some seen in the chamber. All. So before you this afternoon is the monetary year 2023 2024 real estate authority budget plans. And also simply as a suggestion, this thing is a research study session for does its for testimonial and also comment as well as no official actions will certainly be taken this afternoon.So the Housing
Authority'' s objective is to make certain adequate decent, sanitary and risk-free housing for qualified people with in Santa Rosa, constant with federal, state as well as regional legislation. We'' d like to start by discussing several of the housing authority'' s success in the current , which is 2022. 2023, as you may remember, we have the emergency housing coupons, which is a tranche 131 coupons for homeless individuals that meet specific qualification criteria. As noted on the screen mid 80 housed and 21 looking prior to this conference, I evaluated our data and we have an added individual.How so inching up
. We presently have 81 housed. We have actually performed 1577 device examinations via our housing option coupon program. These belong to the biennial examination program, step INS for any kind of new coupon owner who relocating to an unit or coming off of our waiting listing. As well as after that we likewise perform quality assurance inspections to make sure that the assessors are meeting the needs of the housing choice voucher program.Within the past year. We ' ve transitioned from a paper 2 digital waiting checklist.
So in prior years in order'protect an area on the housing selection, voucher waiting listing, we gathered countless paper forms during a one-month period with the help of the city ' s it department. We transition to digital waiting checklist as well as autumn'of 2021. Through that process we obtained over 7,200 applications that are randomized and after that positioned on our housing option coupon waiting checklist. We likewise have actually 73 job based coupons, which are PPV is devoted these projects look familiar to you that we ' ve couple the project based. Boucher is with our disaster healing, real estate support. We'have 32 Kara Toss residences, which is situated in the downtown area next door to the Kerry village.We have 30 at 3, 5, 7, 5, Mendocino Avenue. This is the former journey ' s finish Mobile House Park it ' s a total amount of 30 yet 17 on stage one and also 13 are in phase 2. As well as then the Cannery'Railway Square, which is 129 unit advancement has 33 task base citizens. We also have actually task based coupons. I committed to tasks that have not start building. All right. The laptop appears to be stuck. . we obtain some technical aid. I ' ll simply keep moving with our. Objectives and efforts for the upcoming monetary So with several of the purposes of the real estate authority as well as the Real estate and also Community Solutions personnel in financial year. 23 24 our to get 100 %lease up for the emergency housing coupon program.Based on our lease ups for the program hence far, we need to be making great progress, goal. Relocating onward. We also are pursuing a 98 %. Lee separate for housing choice voucher program
. We ' re currently at 85% usage as well as 94 %of our budget. It ' s a balance between exactly how much financing we have actually allocated and also the number of houses we can offer. And afterwards ultimately. Looking to utilize our real estate choice, voucher sources for conservation and development of devices, which is what we ' ve been doing for the task based out your program. So as you might recall, we ' ve demands to designate task based vouchers to growths. As well as I touched on a few of those earlier. And so we'seek to proceed dancing those jobs and also seeking to see if we have added chances to task base. A few of our systems. I ' m simply going to pause a moment while they try as well as get the presentation backup. Can a pardon. Good idea. All right, if it ' s OK with you want to proceed.So the display and also right over you is not eliminated. However the discussion is being predicted on either side of the council chamber. And I believe you can see it at the in front of that.
We to with. All. That ' s with them. down > > It ' s up there. > > Commissioner down, can you see that screen I ' ve been through this right does that help you? believe? Very welcome. Thanks. Want >> action those chairs? > > >> Okay. So we are currently proceeding to the fiscal year 2022.' 23 achievements of the housing trust fund. The limit in an elderly tasks were senior houses were finished >>. This was the wildfire moneyed catastrophe recuperation job in The golden state was 26 cost effective devices with 13 project base citizens. The Boyd remarks which is low quarter remarks which is located on Boyd Street. 45 inexpensive units was finished as well as we quit. Bennett Valley Apartments, which as noted on the slide, says soon to be unfinished. I ' m pleased to report that we closed on that transaction recently and we are expecting building within the next week or so. As well as that is the reuse of the Bennett Valley, elderly Apartment or condos includes real estate Authority, funding as well as project based out years.And this was carried out in conjunction with the city ' s property group. So it among the first excess in a city websites that we ' ve been able to develop into cost effective housing. So we ' re very thrilled to have that start.
Construction. As noted, we have various cdbg, Dr tasks that are under building. There ' s 3 care throw stage one, the previous journeys insight. Look at 2, 3, 5, 7, 5, Mendocino Method as well as the Cannery row Red Square projects that are incomplete and also the fifth task, Burbank Method remains in the process of completing funding required to begin construction. We are confident that we will have a news on that in the coming months. And afterwards lastly, compliance staff has checked over 5300 devices for cost, an age limitation needs. In the upcoming . The trust fund staff will certainly proceed to manage the Point.Portfolio, which is presently valued at over 178 million dollars. This is all of the fundings that have been provided by the housing authority in are still protection understandings. We obtain yearly reports on the status of those lines. And after that as indicated by some of efforts throughout the year we
take care of the relocation INS and recertification of those renters who in units that are restricted by governing agreements. And also as we carried out in prior years, we continue seek added financing in order to aid provide us with resources to advance budget friendly real estate throughout the year. Exist any kind of inquiries on this section of the discussion? He he ' s obtained give ♪ > > all right.Good mid-day, as well as commissioners. I say sorry for a technical > > do you have a quick? Thank you. The return to slide. 4. housing option voucher objectives, 98 %. We divide versus the use of 85 %this year. And also we discussed this various in the budget plan in simply the number that you have. Just how do you how do you obtain there from from 85 up to? As much as'98 for for next year. Is it? the bridge
that So one of the the initiatives it is currently underway is pulling names >> from our choice regarding you ' re waiting listing. > > As indicated on a few of the initiatives for this financial year. We have a number of 1000 households that are on the waiting checklist. Personnel has proactively pulling those names. What happens is those people are called as well as we validate if they ' re still eligible for the program in the last month, we called 100 new families from that checklist to see if they were still qualified and also after that to move them via the process of providing a voucher.That is one of the ways that we ' re going rise our Lisa and also our voter utilization. I believe also as we see these projects with job based vouchers coming online, those are additional sources that we Are you nuts? We could put individuals in in order to it enhance Lisa. > > Okay'. Thanks. Yeah. Simply wanted to see that. What the issue existed. noises like you just. Just via basically. Any various other concerns from commissioners. > > A hearing hearing proceed. > > thanks, commissioners for your
I ' m Kay gold. Find management services officer for the Real estate and Community Solutions Division. And I ' m satisfied to offer the authorities monetary year 20 to 20 2023. 24 recommended spending plan today. We comply with government and also state guidelines as well as program and funding mandates City board as well as Real estate Authority policy> and also direction and also see city management regulations to formulate the budget.There are 3 program areas within the authority spending plan. That ' s management rental real estate help as well as the housing trust. >> This slide shows the complete budget plan for all'3 programs at its greatest degree. You can see the suggested. 23, 24 budget is up dramatically. The primary motorist of this is a state grant of 20.7 million bucks. It ' s the infill facilities grant to the real estate depend on and after that numerous other programs and divisions boosts and declines which I ' ll go over. Carefully in the coming sites. We ' ll start with the management budget. And this is a little under 1.6 million this year. All the real estate and also Neighborhood Services Department programs take advantage of the solutions pay for a part of the expense based upon their salaries. Which ' s consisting of programs outside of the housing Authority ' s purview. The count on rental support programs are budgeted to pay regarding 1 Million. 459,000 of these costs. Expenses include city expenses and also technology support responsibility insurance policy, incomes and benefits for personnel that sustain the real estate Authority and also services as well as materials'. This is the year-over-year contrast of the management spending plan. And also general it dropped slightly. 98%of the expenses in this budget plan are unmanageable, indicating that were informed of our share of the cost or of personnel salaries and advantages. And also we are required to pay those amounts. So salaries as well as benefits the admin team who straight support the authority, which is the administrative secretary as well as after that a portion of the city advertising and outreach planner. And also that person aids us with internet site advertising a waiting checklist openings or notifications of financing availability, public conferences, press actually news release and also such. For benefits and salaries. Like you city employees are unionized. So our salaries are discussed between our unions and also city administration. Once there agreed upon were needed to pay that amount city staff members obtained a cost of living efficient July.
First. So salaries did increase this year. Carrying on to services and supplies at 79,000. So over 50,000 of that is shared services and materials that we utilize as part of the larger city company. That ' s our yearly audit at between. 25 30,000 a year, photo copier costs of in between 17 to 20,000 a year automobile costs, upkeep, gas replacement fund for a department vehicle shredding solutions as well as the like.The controllable services as well as supplies. Spending plan is 28,000 this year, 2% of our total budget plan as well as that consists of points like memberships in fees for the admin staff conference, costs, meetings and training trade registrations, things like that. And afterwards likewise basic workplace materials like pens, paper, binders therefore Megan and also I review this budget and we deliberately enhanced it this year after several years of declines because of COVID. Staff are back in the office supply utilization is up off-site. Trainings have return to. We want to be able to be able to pay for that. The cities share the authorities share of still city obligation insurance policy is 75,000 which reduced due to the fact that the authority
share of all obligation claims as component of the city organization lowered. Then we have information innovation at 279,000. This is very essential for our So we of hardware? Like web servers. Computer systems displays, phones, things that you men are using and after that we have details software utilized by each department. The rental housing aid Department has custom-made software program Costs Barr by our it division that takes care of all the data related to our 2300 existing clients. And also, like customers that are coming off the waiting listing, possibility. We also partnered with it for the digital waiting list process that greatly raised efficiency. Substantially lowered pay per usage the real estate depend on additionally has a custom developed software system that tracks that 178 million worth of lendings for thousands of financings. It ' s all the software program you would certainly think of. So Microsoft Office collection, interior and outside sites. The publishing presenting remote conference software application such as zoom. Every one of that. And after that finally, city overhead has to do with one factor is concerning 1 million this year. As well as that includes assistance from various other city divisions. The biggest of that is the city ' s finance division and also the accounting division aids us with federal reporting and also auditing accounts payable. See to it that all those help settlements go go out to property managers every month for all of those clients.We usage balance dues in cash money, receding to receive financing repayments. We also buying software program is needed and also payroll things like that. It also consists of the city lawyer ' s workplace. that ' s for conference supported sex of you, contract and financing paper review interpretation of new housing laws and also requireds as well as various other solutions consists of every one of our human sources needs so recruitment and also employing administration of leaves self-control threat administration. It consists of all of our centers able to be in here. It ' s all our It ' s the upkeep and janitorial amongst not. So that ' s what enters into that million dollars. And also so it ' s excellent this year that that decreased a bit. I I don ' t expect that to I believe that salaries and prices of good products will continue to boost.
It ' s excellent that it decreased to this year. However I wear ' t think that that ' s going to be a pattern. All right. Now we ' ll emphasis on the brand-new financing resources available to the 2 rail, real estate help and real estate trust fund. So government funding to 63%this year and just reason is it ' s less than usual is because of that a person time large infill framework federal financing is make use of around 95 %of the budget.The rental real estate assistance, rental Real estate Support Program is 38.7 million for the real estate choice voucher program. little bit under 2.7 million for the emergency situation housing coupon program. 41 million 59 %of the complete spending plan. Does not launched or administrative allowance yet this year. What we expect will certainly have it by the June budget fostering. That program additionally gets extremely tiny restitution repayments from customers who have underpaid or proprietors who have been paid too much. That funding comes back right into the authority. The count on receives'3 federal gives. Cdbg, home in Hopwood. 2.6 million, 4%of the financing this year. Due to the fact that of the very large eye AG Grant of 20.7 million.We also obtain the irreversible regional real estate allocation strategy, I called out state separately. Give of about 1.2 million. Well regional financing to the trust fund is 6 point 5%of the total. It
includes real estate transfer tax impact, charges, loan payments, compliance, keeping an eye on charges and building service. And afterwards the trust fund likewise has 4.7 numerous uncommitted rollover from prior years. That is lending payments that came in between January and also June of the fiscal year. Those have actually not been dedicated, consists of impact charges that was available in over spending plan and unused admin financing. Okay. This slide summary expenditures by category how we ' re making use of the financing shown in the previous slide. So rental support is our biggest expense by far nearly 38 million over half the budget. The real estate authority goes through those funds from the federal government to landlords for the real estate choice voucher in emergency housing voucher programs. We likewise have T Brett Tenant Base rental support that is also rental help. to property managers in the local area. State give car loan activity is shown separately since it is a big amount this year. Those are the 2 gives I simply discussed won ' t tasks concerning 7.4 million were using all the financing we have available.Plus the carry over from prior years. We have some recipient funding of 583,000. The mass of that is government hopwa, which is housing chances for individuals with HIV and also help, that it goes to our not-for-profit service carrier and also we do have regional funding mosting likely to fair housing as well as homeless provider also. Cdbg, civil services following. That ' s a 207,000. That ' s 15% of the yearly cdbg grant that can be expended on qualified civil services. The City Council routes that financing and also it ' s guided it to homeless solutions for numerous years.Moving around the pie. We have incomes, advantages and also solutions and supplies for personnel that work directly for the trust fund in voucher programs. That ' s comparable to 22.4, 5 full-time equivalent staff members. And after that ultimately, we have actually designated price of 1 million, 459,000. That is these programs share of the admin budget plan that we assessed a minute earlier. Now, we will certainly look at the rental help spending plan year over year. This is 100%federally funded funds.The real estate choice voucher, an emergency real estate coupon programs. HUD provides united state the rental assistance spending plan and also the admin allowance that we need to run the program. it has not yet revealed the last admin allocation, but they did alert us that funding would certainly boost. determines a per device per out that they give us for the program and afterwards they alloted that down based on the total quantity of funding available from Congress.'So for the EHT there, they wear ' t prorated. They give us 100%of the admin allowance. This is a new program. It ' s funded by the American Rescue Strategy. Act becomes part of that plan. They want it to do well there, offering us the admin to run it. The housing choice voucher probation is anticipated to boost from 88%to 91%based upon the total amount of HUD funding offered. This present spending plan, the 23 24 proposed has 91%of the current year 20 to 23 prices. We anticipate that the 23 24 rates will increase a little bit. As well as I I hope so. Therefore by the June budget plan hearings, we should have that quantity and also the ought to have boosted slightly.For rental assistance has additionally claimed to anticipate concerning a 10% increase in total funding.
That ' s terrific. We have been seeing those prices review as well as increase that more in a minute. Then moving on to advantages, expenditures as well as incomes are at 2 Million. The boost acquired benefit and cost of living boosts for personnel solution in materials at 400 just under 419,000. That increased since we constantly desire utilize the full quantity of admin allowance gives us. We want that to be readily available for our usage. unforeseen occasions come up throughout the year. We have that budget plan offered. And denounces the last. 23. 24 We will certainly budget the extra financing in services as well as materials since we have specifically what we need for incomes and also advantages. This will likely raise a little bit much more. As well as designated expenses enhanced together with that with salaries. Now to chat concerning rental support that boosted throughout the board.So the rental real estate support Manager Rebecca Lane and I assessed this thoroughly looked at patterns and also actual expense for each program. So for Santa Rosa, Real estate selection voucher clients.
What takes place is those people are called and we verify if they ' re still eligible for the program in the last month, we called 100 brand-new families from that list to see if they were still eligible and after that to move them via the process of issuing a voucher.That is one of the means that we ' re going boost our Lisa as well as our citizen utilization. It ' s the infill framework give to the housing count on and then various other programs and departments rises and also reductions which I ' ll discuss. And that ' s including programs outside of the housing Authority ' s province. It ' s all our It ' s the maintenance as well as janitorial amongst not. I wear ' t believe that that ' s going to be a trend.♪ ♪ > > I ' d like to be identified for a pair questions.Please I ' d additionally like to thank you for placing this I know a great deal of work went right into and appreciated all You taking some time off line to go over with me in in information to kind of bring me up to speed up. > > You recognize, it ' s it ' s not always. And they ' re poured in for rental help, which the city does not pay that housing authority pays to the city as well as after that it ' s funded.We ' re passed with.
♪ ♪ > > I ' d like to be identified for a couple questions.Please I ' d also like to thank you for placing this I recognize a great deal of job went into and valued all You taking some time off line to go over with me in in detail to kind of bring me up to speed up. > > You recognize, it ' s it ' s not necessarily. We put on ' t understand what that ' s going to be. > > Currently, the interesting to be able to track to see what ' s going because as we had during COVID times, there ' s just so much money allowed toward rental aid and the tennis not able to pay even more. And also they ' re put in for rental aid, which the city does not pay that housing authority pays to the city as well as after that it ' s funded.We ' re passed via. And I ' m > > Did you obtain any People applying for.Funding to low earnings housing and also what looks like. > > We can find out the information to obtain back to But in basic for the very low low and modest, it ' s the devices that are subject to some kind of action constraints. > > No, I don ' t assume the timing will certainly work.
As well as I ' m > > Did you get any kind of Individuals applying for.Funding to reduced revenue real estate and also what looks like. > > There ' s a lot various. > > As well as then there ' s a typical right here in 594 budget friendly units under building. > > And I just I such as when we were doing it before in a just in time out this year since it makes it from applicant standpoint, less complicated to recognize what they ' re getting in your area to go to the state level. > > I think that ' s every little thing that we need to relocate onward.> > We ' ll begin with the executive director Some of it may be wrap-up from things that have been touched on throughout the course of the conference. > > concern on the waiting So you open it up and also in June for month that that there ' s currently been shipped. 1000 people on it is that for the housing option coupons and also then so when you open it up now to these people who apply go to the >> end of that line, has > > Correct.So right now there ' s regarding we obtains over 7,500 applications.
> > We ' ll start with the executive director Some of it might be wrap-up from products that have been touched on throughout the course of the meeting. > > question on the waiting So you open it up and also in June for month that that there ' s already been delivered. 1000 people on it is that for the real estate choice coupons and then so when you open it up now to these folks who apply go to the >> end of that line, has > > Correct.So right currently there ' s regarding we gets over 7,500 applications. > > remarks through zoom. > > Thank you all.